How DGProlink simplifies resource reservation with Apwide Booking for Jira

by Maria Luisa Frigerio // Last updated on July 8, 2025  

Dgprolink Maria Luiza

Built on decades of experience in HR management and in business consulting through Prolink, our founding company, DGProlink specializes in delivering and customizing reliable, user-friendly IT solutions that help businesses thrive in today’s dynamic landscape.

As an Atlassian Silver Solution Partner, we combine deep expertise in process and project management, Agile methodologies, and IT service management with innovative business practices.

We believe in digital sustainability, designing technologies, workflows and tools that are not only efficient and future-ready, but also respectful of people’s time, wellbeing, and the environment. This means developing solutions that avoid waste, reduce complexity, and help teams work better without unnecessary overload.

And those who deal with operations know: there are often silent obstacles that compromise the overall effectiveness of even the most advanced systems.

One in particular?
The management of shared company resources with all team members.

Whether it's meeting rooms, devices, internal consultants, or technologies, the reality is that booking, monitoring, and coordinating the availability of resources can become a nightmare if not properly integrated into the organization's workflows.

Resource booking: a common challenge rarely solved well

Over the years, we have seen many organizations seek solutions to reserve shared resources: Excel sheets, shared calendars, external software. Unfortunately, in most cases, it meant:

  • No real-time visibility;
  • Double or forgotten bookings;
  • Scattered data not integrated with tickets or projects.

At DGProlink, we also asked ourselves: is there a simple, effective way to manage resource bookings directly in Jira? That’s when we discovered Apwide Booking, the Jira App built specifically for this challenge.

After exploring its capabilities, we decided to integrate it into our Office Management portal - making it much easier to handle daily reservations for meeting rooms, desks, and company vehicles, all in one place.

Prolink Office Booking Management
Meeting Room Booking Management
Meeting Room Booking Management
Resource Booking

Thanks to Apwide Booking, we now have a centralized, integrated system that simplifies several internal processes - making them more accessible, traceable, and efficient over time. Our office manager can easily see who’s using a resource, when, and for how long.

The Prolink Group is a dynamic, fast-evolving organization. With hybrid work and ongoing growth, we need flexible, intuitive solutions that work for everyone - including non-technical users.

With Apwide Booking for Jira, we have found a solution that perfectly meets these needs: it allows us to govern corporate resources consistently, always maintaining visibility and control.

What makes it stand out?

  • It’s natively integrated with Jira
  • It allows resource booking by creating a ticket
  • It provides a clear and immediate view of availability and usage
  • It supports approval workflows, rules, and automatic notifications (Jira Automation)

Make the most of your Jira investment

When companies choose Atlassian solutions like Jira, they are making a strategic investment - in structure, traceability, and long-term scalability. That’s why it makes perfect sense to maximize that investment by replacing external tools with native solutions that integrate seamlessly into existing workflows.

No more context-switching. No more fragmented systems. Just one unified environment.

Apwide Booking for Jira enables exactly that:

  • real-time availability management
  • bookings that are Jira work items
  • approval flows and automated notifications
  • and above all, a solution that speaks the same language as your teams and your Jira setup

If you're considering implementing the Booking App or want to explore how it could fit into your Jira setup, feel free to reach out to us at DGProlink. We’d be happy to share our experience and help you make the most of it.

About the author

Maria Luisa Frigerio

With solid international experience and a clear vision of how the business world is evolving, Maria Luisa leads the digital transformation of companies every day, helping them become more agile, smarter, and focused on the people-technology balance.

As COO of DGProlink, she supports companies in building truly integrated digital tools that reduce complexity and generate long-lasting impact.

Passionate about concrete and sustainable solutions, she believes that technology should simplify processes, empower teams, and deliver measurable results.

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