How to Split your Jira Attachments in Custom Fields

Fabio Genovese, editor of the blog Artigiano Del Software and Atlassian Expert in Italy, shares an in-depth review of the File Field Jira App.

What is File Field?

File Field is a file custom field to organize your attachments and build document-based workflows in Jira and Jira Service Desk. The latest version opens new horizons with the possibility to upload several files in the same custom field.

Installation

As always, let's start with the installation.
The following GIF helps us understand how to install this add-on:

Install File Field for Jira

The installation does not require any special operation, except a Jira re-indexation in the end:

Reindex Jira after File Field installation

Configuration

Let's move on to the general configuration of the add-on. We notice with deep pleasure that there is no GENERAL configuration for this add-on - all options are at the custom field levelThis greatly simplifies the management.

We discover the new type of Jira custom field available, called "Apwide File Field":

Attachment custom field in Jira

We can follow the Jira standard procedure to create the new field, as shown in the following GIF:

Create a new File Field in Jira

Once created, let's continue with the configuration:

Apwide File Field Configuration

At this point, let's summarize the different configuration options:

File Field for Jira configuration options

Auto clean attachments

This option allows you to reduce the number of versions of uploaded files. If checked, it removes the last saved version and leaves only the latest loaded version.

File Field Auto Clean option

File extensions

List of possible file extensions to upload. Just specify a comma separated list

File Field attachment extensions for Jira

Max file size

Allows you to specify the maximum size allowed for attachments.

Attachment max size in Jira

Max files allowed

Specifies the maximum number of files allowed. This is the one of the latest features of the add-on. Previously, it was not possible to upload multiple files in the same custom field, but now you can define the maximum number of files. This feature triggers my imagination 😀

Maximum number of files allowed in Jira attachements

Display Options for Attachments

Specifies how to display images in the field. As you can see from the following image, we can define if we want a Grid or List view:

Display options for Jira File Field

We can also define the size of the icon and the size of the file name.

Default Values

We can define the default attachment that will be in the field when creating a new issue. This helps us in case we need to provide attachments such as pre-filled forms.

Attachment by default for Jira issues

Also in this case, different use cases come to mind, and you? 😀

I would like to point out that these options are specific to every single field. So we can define all the types of fields we need and give all the options we need. This allows us to unleash our imagination and to be able to better manage the various situations.


Test

Let's start using this add-on! We have defined a new field with the following parameters:

Jira attachment field configuration

After adding the field in the Service Desk project screens, let's configure a portal request:

Jira Service Desk File Field Configuration

Once the request is configured, let's use it:

Use case of File Field in Jira Service Desk

In this example, I have uploaded the same images that are present in this article, to provide an example. We can see that beyond the three images we cannot upload anything else and once uploaded, the images are visible in the field.

For Service Desk Agents, here is the view:

File Field usage for JSD agents

Conclusion

This add-on looks very, very, ... very interesting and here is my one-word conclusion:

S P E T T A C O L O .

Definitely an indispensable add-on in all areas where you have to work with attachments.
I definitely recommend it, you should give it a try.


References

More information about File Field can be found on the Atlassian Marketplace listing:
File Field | Attachment & Document Field

Original review (in Italian):
File Field review on Artigiano Del Software Blog